Finance and Operations Manager

We are seeking a friendly and approachable Finance and Operations Manager to join our team in 2025. The ideal candidate will be highly organised and able to work under their own initiative, have excellent people management skills, and a strong commitment to our organisation values.

The role is offered part time at 4 days per week. We understand some candidates may prefer to focus on either just finance or operations – in which case we also welcome applications interested in a role as either a part-time Finance Manager (two days per week), or a part-time Operations Manager (two days per week).

Job Description
The Finance and Operations Manager will have responsibilities in the following main areas:

(i)                  Finance

• Responsible for all company finances including:
  Budgeting: set and manage all organisational and project budgets in collaboration with Director and AD and to maintain cash flow forecasts
• Preparing and disseminating management accounts: including P&L, Balance Sheet, actuals vs budget
• Reporting: reporting back to Council of Management, major funding bodies, and other stakeholders as appropriate, in collaboration with Director and AD
  Audit: preparing data for annual return and liaising with accountants
• Invoicing & payments: preparing, managing and reconciling all invoices and payments
• Payroll: managing monthly payroll and expenses
• Management of funding agreements
• Manage annual returns to Companies House and Charities Commission
• Recording transactions in a timely and accurate manner; creating accruals and prepayments where needed

(ii)                Operations and Building Management

• Work alongside the Director and AD to ensure the efficient and impactful management of acta programme and projects
• Manage and coordinate the hires of actacentre spaces, including increasing income from building use
• Oversee the management and effective operation of the weekly Creative Wellbeing café
• Lead responsibility for matters related to the provision of IT services and equipment including contract management for external IT support
• Buildings management including responsibility for front-of-house
• Management of cleaner and volunteer gardeners
• Compliance with all legal responsibilities including Health & Safety
  Service board meetings (shared with Director)

(iii)               Strategic Business Planning and Policy development

• Lead on the development and implementation of the Environmental policies and action plans, and other company policies
• Support the Director to produce and update the Business Plan
• Strategic and forward planning with the Director and company, to include effective resource management
• And any other duties, as appropriate

Contract terms & conditions
Part time, based at the actacentre in Bedminster, Bristol, BS3 3AY.
Salary:  £35,500-£38,000 pa (depending on experience) pro rata (4 days per week)
Main working hours will be within Monday to Friday 9 – 5 with some evening and weekend work required; flexible working policy (includes TOIL and occasional home-working).
Probationary period of 3 months.
30 days annual leave per annum
NEST pension scheme

Full information is available in the job pack available on our website.